In Corvallis and across the state
Getting the word out about your events has come along way from print media being your only option. Check out our list for online calendars and outreach (excel document). Select the location and audience that you would like to target before starting your outreach.
Consider paid media to promote your event. Check out the rate cheat sheet (word document) to get some ballpark ideas for how much it costs to run an advertisement in print.
It is possible to have stickers made that can be placed on sidewalks around campus. Be aware that stickers cannot be placed over manhole covers or vault lids. Per the OSU Sign Plan 9.1.2, the signs may be placed three weeks prior to the event, and must be removed no later than three days after the event. As you complete the request form, keep in mind that the goals are to verify 1)the duration the signage can be displayed, 2)the event is an OSU sponsored activity, 3)installation will not damage any facilities and 4)ythe siting does not pose any risks to pedestrians or motorists on campus. You will also be asked the following items on the form.
Full Name :
Banner Material Method of Placement:
Let University Events know about your Facebook posted events, and "like" our page at www.facebook.com/OSUevents
Student Organization and Residence Hall Mailbox Distribution
Interested in distributing information about a recognized student organization's or university-sponsored event to other student organizations with mailboxes on campus? It is easy.. just follow this list by preparing enough copies of the information for each location, and then distribute accordingly.
NOTE: No fundraising solicitation can be sent through campus mail, no commercial mailings - this should be only for recognized student organization events or university sponsored events.
Greek System (MU 016)
42 mailboxes- drop off 42 copies to the Greek Life Office.
Memorial Union Program Council (MUPC)
Hundreds, but only about 50 are active... Drop off 50 copies at the main desk.
Display options at Dining Centers
Reserve Dinning Center locations for the following media at UHDS in Poling with Debbie Kuehn (7-3477) at beginning of year or term:
UHDS Residence Halls
There are several ways to communicate with students living in the residence halls including the Beaver Movie Channel, social media, bulletin boards and posting areas. Please visit the UHDS promotions page to learn more.
Sports Clubs (in Dixon Rec. Center)
33 mailboxes... Distribute to each box.
Associated Students Center (ASC)
55 mailboxes (this includes the cultural centers, Women's center, and Pride center) you will need to distribute the copies to each box yourself.
A more detailed poster distribution list.
OSU Today is daily email newsletter for Oregon State University faculty and staff, with a subscriber base of nearly 8,300. OSU Today will let faculty and staff know about
where OSU is featured in the news media
events or opportunities on campus
news and features involving OSU faculty, staff and programs
newsletters and notices
employee information and job postings
other interesting aspects of the campus
traffic and maintenance notices
Submission guidelines: http://oregonstate.edu/osutoday/?p=6898
Contact: OSU Today: email@example.com
You may subscribe here: http://lists.oregonstate.edu/mailman/listinfo/osutoday
OSU events open to the public can be submitted to the OSU online calendar by going to the calendar page: http://calendar.oregonstate.edu/ and logging in with your ONID password.
Guidelines are available on the site.
This online faculty and staff news magazine offers feature stories, videos and photo galleries focused on the OSU community. You can read it here: http://oregonstate.edu/dept/ncs/lifeatosu/
LIFE@OSU includes events, awards, honors, personality profiles, and stories on faculty, staff and students. Story ideas are always welcome. To submit a suggestion, email firstname.lastname@example.org.
LIFE@OSU Editor: Theresa Hogue; email@example.com
Inform-C Email Lists (Commonly known as INFORM OSU)
The Inform-C email lists are updated automatically using BANNER. This means that units and departments must keep their personnel records in BANNER current and accurate, including preferred email addresses. Employees may check to verify their preferred email address in the system by:
1. Go to MyOSU at http://myosu.oregonstate.edu
2. Log in with your ONID credentials
3. Click on the Employee tab
4. In the My Employment Details area, click on Update Email Address
5. Follow the on-screen instructions to insert a new address and mark it as Preferred.
All Inform-C email lists are visible in the global address book:
Inform-C1 deans, executives, chief officers
Inform-C2 top academic/research administrators: department and school heads/chairs; center directors, etc.
Inform-C3 top administrators: administrative unit directors, etc.
Inform-C6 all OSU classified employees
Inform-C7 all OSU professional faculty
Inform-C8 all OSU instructors, research associates/assistants
Inform-C9 all OSU professors, associate professors, assistant professors
Inform-C10 academic advisors
Inform-C11 office managers, executive assistants, administrative assistants
Inform-C12 other (postdoc scholars, clinical fellows, courtesy appointments, postdoc fellows, graduate fellows, temporary employees and academic wage appointments)
inform-C13 emeriti faculty
Not currently in use: Inform-C4, C5
*When you need to reach all employees, use lists C6, 7, 8, 9, and 12. Depending on your message, you may also wish to add on INTO OSU Joint Venture employees and OSU Foundation employees. Email Gigi Bruce to discuss the audiences you are trying to reach.
OSU has an acceptable use policy that limits broadcast emails. In general, information broadcasted should be relevant to all recipients.
When you send information to any Inform-C list, you will receive an auto-reply indicating that the list moderator will approve or disapprove your request. Emails that are not acceptable within the use policy will not be approved.
Common requests for broadcast emails include the following, but will very likely not be approved:
Newsletters (from departments, colleges, and divisions): All electronic newsletters should be posted to the web. Share the link with the campus community via OSU Today.
Workshops, Seminars, Training: Workshops and seminars should be communicated to the campus community through OSU Today. Units may email information to unit heads and office managers if appropriate (inform C2, 3, 11), but should not broadcast announcements to all employees unless the information is relevant to all recipients.
Calls for proposals, etc.: These should be communicated to the campus community through OSU Today. Units may email information to unit heads and office managers if appropriate (inform C1, 2, 3, 11), but should not broadcast announcements to all employees unless the information is relevant to all recipients.
Position announcements: Position announcements are posted to the HR employment web page. They may also be communicated to the campus via OSU Today. Only announcements regarding positions that impact the full campus community should be shared in broadcast emails (e.g. deans, vice presidents, etc.).
Award, fellowship, and scholarship information: Units are asked to limit their broadcast emails only to information that is relevant to all recipients. It is rare that these announcements should be broadcasted broadly. Usually, sharing these announcements with unit heads and office managers is most appropriate, as well as posting them to LIFE@OSU.
Road closures, traffic announcements, construction announcements, etc.: Submit your announcement to OSU Today.
Retirement receptions: Submit your announcement to OSU Today.
Events: Use OSU Today.
Contact for INFORM emails: Gigi Bruce; firstname.lastname@example.org
Orange Media Network and the Daily Barometer
The Orange Media Network includes six student media formats to inform the OSU Corvallis campus community: The Daily Barometer (a free weekly student newspaper); Beaver Digest Magazine (published three times annually); Prism Magazine (a literary and arts magazine published three times annually); KBVR-FM; KBVR-TV; and DAMchic Magazine. The Barometer is published in print on Monday through Friday during fall, winter and spring terms and is available daily on-line at: http://www.orangemedianetwork.com/daily_barometer/
The Barometer is a source of news for both students and faculty and staff. To submit an event or story idea, email email@example.com
Student Email Lists
Many departments/units have student email lists that they use at the local level. The University has email lists that reach all undergraduate and/or graduate students. Requests to send to these lists should be directed to the Office of the Registrar.
Alerts & Emergency Notifications
The OSU Alert portal allows you to provide OSU with your current emergency contact information. This information will only be used to notify you in the event of an emergency. The OSU Alert portal is a hosted service by AT&T Rave Guardian and they are contractually obligated to protect your information and will not sell or share it with anyone.
If you need help signing into or using the OSU Alert portal, please contact the OSU Computer Helpdesk through their contact form at (541) 737-3474
For policy questions about the OSU Alert service, please contact the Emergency Preparedness Manager –at (541) 737-4713.