Food Drive Event Planning

Every effort counts, both big and small. So have fun, and know that your efforts are helping to feed hungry children and their families in our community!  This year's drive is challenged by COVID restrictions, but that just helps to expand our creativity!

Resources for publicizing your activities:

After your event, deposit funds at the Cashier's Office located on the 1st floor of Kerr Administration building.  The building is open regular business hours to take your deposit.

  • Bring two copies of the donations ledger.
  • Follow the instructions at the deposit table.

 

Food Drive Event Policies

  • All in-person fundraising activities for 2021 must meet current COVID-19 state guidelines.
  • Please note that all events where food is served or sold (i.e. bake sales, soup lunches, etc.) are for OSU faculty, employees and students only.
  • Food events should be held where public access is restricted. To be on the safe side, please hold food events in lunchrooms, break rooms, or conference rooms (preferably with hand-washing facilities nearby!) Safe food preparation guidelines should always be observed in these types of events – keep hot things hot and cold things cold, etc.
  • Do not advertise or sell food to the public unless it is produced in a commercial kitchen following appropriate production guidelines. Use discretion in the locations that you post informational posters about food events, especially in buildings that have restaurants, cafes, or cafeterias run by outside vendors.​
  • Pie throwing, dunk tanks and other physical-based activities may be fun, but there are safety concerns with these activities. If you wish to investigate an option further, we suggest contacting a Risk Management representative.​
  • Only BINGO, Raffles and Monte-Carlo gaming events are legal. It is necessary to complete Department of Justice paperwork for OSU to keep on file, should you wish to hold any of these fundraising activities.  Contact Shelly.signs@oregonstate.edu prior to the event so that you have the form on hand.
  • Guessing games such as guessing the number of candies in a jar is considered an illegal gaming activity and are not allowed.

Event Ideas

  • Raffles -  Quilt raffle, Gift Basket raffle, etc. A Raflle Receipt Summary Form is required to be submitted to Shelly Signs when a raffle is conducted. It's the law! A raffle is considered a form of lottery in which each participant buys a chance for a prize, and the winner is determined by a random drawing.
  • Bingo - Whether it's Beaver Bingo or regular bingo, it's sure to be a fun time. Prizes can be donated by your colleagues or local businesses. Be sure to notify Shelly Signs with event details including number of cards sold.
  • Silent Auction - Obtain auction items from your colleagues or local businesses.
  • Dining Out/Gift Card sales - Work with a local restaurant to donate a portion of dining or gift card sales.
  • Triva Night
  • Bake Sale - Desserts are always a hit!
  • Lunches - Soup Lunch, Chili Feeds, Baked Potato Bar, etc.
  • Book sale
  • Plant sale
  • Rummage sale - Obtain used items in good, working condition from your colleagues
  • Arts & Crafts sale - Are any of your colleagues crafty? Jewelry, ceramics, cards, knits, and quilts are a few craft items that can be sold.
  • Tours - Bird watching, Campus/Corvallis History, Plant/Tree Identification and more tour types can be conducted by an expert in your department.
  • Valentine's Day sales - Roses, card-making, balloon bouquets, pre-made gifts are fun options