Identifying what you will need to support the goals and theme of your event is critical to the success of the event. Most organizations have an event budget. Your event may need only this amount or you may identify the need for more money.

Here are some things to consider:

  • Your current budget is only a starting place
  • Other sources of funding are available if you are willing to do the work to get it
  • You can charge an admission fee to cover additional expenses for your event

The Chair of the Funding sub-committee is responsible for:

  • Advising the Event Committee and sub-committees on available funds and process
  • Creating a Funding Plan/Budget
  • Signing off on all funding plans in advance of any expenditure with the Event Chair
  • Setting time-line for purchases and paperwork submission for all committees
  • Creating Purchase Requests
  • Tracking all expenditures
  • Evaluating the Funding Plan
  • Thanking all of the participants

The Funding sub-committee is made up of the Event Chair, Sub-Committee Chairs, and the Organization Treasurer. They are responsible for:

  • Creating and agreeing on comprehensive funding plan inclusive of all the estimated expenses of the sub-committees
  • Determining how to solicit/raise additional funds if needed
  • Setting ticket cost and process
  • Reporting ticket information to Marketing sub-committee
  • Monitoring expenses in each sub-committee and reporting any overages or shortages