In-person events, activities and programming are critical to the vitality of our university and community, even while we work to reduce the spread of COVID-19. This page is intended to support planners in providing the OSU community with in-person engagement in the context of COVID-19 safety protocols.

Vaccinations continue to provide the best protection against serious illness and will greatly help reduce the spread and emergence of any new variants. In addition to adhering to face covering requirements, there are additional measures we can take to reduce the spread of COVID-19. To learn more about these measures as well as other information related to planning, review the OSU Risk Mitigation Guidelines for OSU Events, Activities, and Programs.

Event Safety Measures

  • Planners must post signs stating current face covering policy, which should be in alignment with the Oregon Health Authority, relevant local requirements, and OSU Policy.
  • Consider hosting events outdoors whenever feasible and have people physically distanced as is feasible
  • If indoors, utilize as large a space as possible, have people physically distanced as is feasible, ensure adequate ventilation, and reduce mixing when possible.
  • Avoid activities that would lead to excessive crowding in certain areas within indoor or outdoor events.
  • Provide adequate sanitation stations when feasible.
  • If providing food and beverage, use pre-plated or pre-assembled options.
  • Review and follow guidance provided for events by the Centers for Disease Control & Prevention.

 

Have questions?

    This form is intended to provide a process for event planners to submit proposals for in-person events for review of planned COVID-19 risk mitigation measures.  This form is not required. Submissions will be reviewed and feedback provided to assist you in event planning. This process supports OSU's efforts to be in compliance with local, state, and federal guidelines, and OSU policy.

    To complete the process for events taking place at the Memorial UnionCH2M HILL Alumni CenterOSU Portland Center and Hatfield Marine Science Center (Newport) follow the hyperlink directly to their respective forms.

    You are welcome to send feedback to events@oregonstate.edu with ‘in-person events form’ in the title.

    Start the In-Person Event Resumption Form

    As an added measure to reduce the risk and spread of COVID-19, proof of vaccination or proof of a recent negative COVID-19 test will be required to gain access to designated university events, gatherings, and activities.  For the latest information on showing proof of vaccination or a negative test at OSU events please visit this guidance.  Additional information, and the link to submit a request for review is below in the next section.

    Conditions to Require Proof of Vaccination or Recent Negative Test Result

     

    Required

    Must Require Proof of Vaccination or Negative Test
    (to request an exception contact the Coronavirus Response Coordinator)

    Required to Seek Approval

    May be Appropriate Depending on Circumstances

    Proceed

    with Appropriate Health/Safety Measures

    Indoor

    Intercollegiate Athletic competitive events open to the public.

     

    Events, gatherings, and activities (including concerts and performances) open to the public.

     

    Events, gatherings, and activities that primarily serve students and employees, but may include or interact with members of the public.

    Spaces, events, and activities that are only open to students and employees who are required to comply with OSU’s Vaccination Program.

    Non-credit educational programs where registration occurs.

     

    Outdoor

    Intercollegiate Athletic Events open to Public, regardless of number in attendance.

     

    Events, gatherings, and activities (including concerts and performances) open to the public with attendance of over 25.

    Events, gatherings, and activities that are primarily serving students and employees who are required to comply with the OSU Vaccination.

    Program, but may interact with members of the public, and where one or more of the following exist:

    Where there will be periods of time where face coverings are not worn (eating/drinking).

    Physical distancing cannot be maintained.

    Requires attendees to be in close, confined spaces or in very close proximity to each other.

    Involves students or employees interacting with populations of individuals who are known to be unvaccinated (i.e., children under 12).

    Spaces, events, and activities that are only open to students and employees who are required to comply with OSU’s Vaccination Program.

    Concerts, gatherings, and performances open to the public with attendance under 25 and where physical distancing can be maintained.

    Non-credit educational events where physical distancing can be maintained, and registration occurs