Appendix H:
Message format and pre-scripted templates
| Incident | OSU Alert- Imminent or Immediate, Significant Emergency or Dangerous Situation On Campus* | OSU Alert- Serious or Ongoing Criminal Activity Defined by the Clery Act** | OSU Alert-Other Security Information or Routine Campus Notification*** |
|---|---|---|---|
| All Clear | Text: Emergency is over. All Clear. You may now resume normal activities |
The emergency situation is resolved. Safety officials have contained the event, and you may resume normal activities. For more information, periodically check 541-737-8000. |
|
| Informational: Police Activity on campus | Text: Law enforcement presence (LOCATION) due to ongoing incident. Avoid area. Follow police instructions. Call 541-737-3010 with info. | ||
| Person with Gun/Other Weapon | Text: Person with a (weapon) reported near (LOCATION). Stay inside. Secure doors. Emergency personnel responding. Call 911 if injured |
Note: May not be a crime under Oregon law. If there is no immediate life-safety risk, craft message. |
If there is no immediate life-safety risk or Clery Act crime, consider crafting a message. |
| Report of Shots Fired | Text: Gun shots reported near (Location). Stay inside. Secure doors. Emergency personnel responding. Call 911 if injured. | If there is no immediate life-safety risk, craft message. | Not applicable |
| Active Shooter/Threat | Text: (Situation)-(Location). Run.Hide.Fight if in danger. Take shelter. Secure door. Silence cell phones. Call 911 if injured. | Not applicable | Not applicable |
| Active Police Incident, suspect information | Text: OSU Police (or name other agency involved) looking for (general crime type) suspect (description), last seen (Location). Do not approach. Follow police instructions. Call 541-737-3010 with info. |
Depending upon circumstances, send pre-approved blast text message; or Craft message. |
Not applicable |
| Kidnap/ Abduction (Actual or Attempted) |
Text: (Situation) situation (Location). Watch for (law enforcement info). (Follow instructions from authorities.) Call 541-737-3010 with information. |
Kidnap/Abduction is not a Clery Act crime; however If a Clery crime is reported, but no immediate life-safety risk exists, craft message. |
If there is no immediate life-safety risk or Clery Act crime, craft message |
| Bomb Threat | Text: Bomb Threat‐Evacuate (Location) immediately. Follow instructions from authorities on- site. Avoid area. | Not applicable | Not applicable |
| Bomb or Explosive Device | Text: Suspected explosive found. Evacuate (Location) immediately. Follow instructions from authorities on-site. Avoid area. | Not applicable | Not applicable |
| Explosion | Text: Explosion‐evacuate (Location) immediately. Follow instructions from authorities. Call 911 if injured. Avoid area. | Not applicable | Not applicable |
| Hazmat Spill/Leak/Gas Leak | Text: (Hazardous spill/Gas leak)–Evacuate (Location) immediately. Follow instructions from authorities on-site. Avoid area. Call 541-737-3010 if help is needed. | Not applicable | If there is no immediate life-safety risk, Campus Facilities Notification Template |
| Fire | Text: Fire‐Evacuate (Location) immediately. Follow instructions from authorities on- site. Do not use elevators. Call 541-737-3010 if help is needed. | Not applicable | |
| Weather Emergency | Text: (Nature of alert) issued for (Location). Go inside immediately. Seek shelter at lowest level of building. Avoid windows and doorways. | Not applicable | Not applicable |
| Earthquake | Text: Earthquake – Drop, Cover, Hold On until shaking stops. Evacuate buildings to outdoors Do not re-enter buildings. Call 541-737-3010 for help. | Not applicable | Not applicable |
| Structural Damage | Text: (Nature of incident) ‐ evacuate (Location) immediately. Follow instructions from authorities. Avoid area. | Not applicable | Not applicable |
| Health Threat |
Text: (Nature of incident) ‐ (Location‐If applicable) ‐ (Instructions) Remember: Send in response to imminent or immediate threat. |
Not applicable |
If there is no immediate life-safety risk, coordinate with URM and responsible authorities to determine messaging. (Nature of incident)‐ (Location‐If applicable)‐ (Instructions) |
| Clery Act Crime/Other Criminal Action | Text: (Crime) occurred at (Location). (Armed?). (Last seen?). (Described as/wearing?). Avoid area. Law enforcement responding. Call 541-737-3010 with info. | If a Clery crime is reported, but no immediate life-safety risk exists, craft message. | If there is no immediate life-safety risk or Clery Act crime, craft message. |
| Medical/Ambulance | Not applicable | Not applicable | |
| Electrical Failure (campus wide) |
If there is an immediate life- safety risk, Text: Electrical failure - (Location). Call 541-737-3010 for help. Utility personnel are responding. Monitor OSU Facilities for updates. |
Not applicable | Campus Facilities Notification Template |
| Utility Failure | Not applicable | Not applicable | Campus Facilities Notification Template |
| Information Security Breach | Not applicable | Not applicable | Information Security Notification Template |
| Custom | (Nature of incident) ‐ (Location) - (Instructions) | ||
| Closure or Modification of Operating Hours | Not applicable | Not applicable | Immediate: OSU Alert: OSU Corvallis Campus is modifying its operating hours. Check your OSU email or Campus Status Line (541-737-8000) for more details. |
|
Change in hours is < 4 hours from normal operating hours Text: Due to (Incident) the (Campus) is closed/delayed until xxxx hour. (All academic operations are cancelled.) (All classes are cancelled). Essential Employees report to work per Department plans. Updates will be posted at OSU Alerts and 541-737-8000. |
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| Change in hours is more than 4 hours from normal operating hours: Campus Closure template | |||
*These are only text messages, pre-scripted, pre-approved. OSU IC can send these URM pre-approved messages immediately
**Seek URM approval prior to sending message
***Seek URM approval prior to sending message